The Rulebook in the form of the archive book was published, which entered into force on March 24, 2022.
This Rulebook prescribes a new form of archive book. The list of archival material and documentary material in the archive book is done chronologically, from the year the company was established, by year and classification marks, by the name of the category of documentary material according to the valid List of categories of archival material and documentary material with retention periods. The content of documents is not entered in the archive book, but the quantity of documents created in a calendar year, grouped by categories as well as the physical location where these documents are located, is listed in groups. The archival book is not closed at the end of the year; it’s kept in a continuous series of numbers and can be kept in book form or electronic form (excel table, word table, etc.) with regular backup.
Legal entities are obliged to submit a transcript of the archival book by April 30, 2022, to the competent archive for the previous calendar year. If legal entities have not kept such or similar records properly, it is necessary to compile the archival book retroactively, from the day the legal entity was established. According to the interpretation, entrepreneurs, associations whose founders are exclusively natural persons, and representative offices of a foreign company or branch are not obliged to submit transcripts of the archive book.
The archival book or a transcript of the archival book (copy) is submitted to the competent archive as an individual item with an accompanying letter registered and signed by the responsible person. The transcript shall be submitted in written form in one copy, no later than April 30 of the current year for documentary material created in the previous year.
